Digitization Process

Digitization Process The information contained in traditional print materials such as important records, minutes of important meetings, original drawings, and other similar documents cannot be preserved for a very long time due to several reasons. As the time pass by, the information contained in these materials fades out, the medium becomes brittle and finally the document becomes unusable. These documents can be lost forever unless there are alternative arrangements for recapturing and reproducing them. Fortunately, technological advances have provided suitable alternatives for the preservation of such valuable documents. Digitization process is of crucial importance for data processing, storage and transmission, because it “allows information of all kinds in all formats to be carried with the same efficiency and also intermingled”. Unlike analog data, which typically suffers some loss of quality each time it is copied or transmitted, digital data can, in theory, be propagated indefinitely with absolutely no degradation. This is why it is a favoured way of preserving information in an organization in the present day environment. Digitization process in an organization deals with strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. It deals with tools and strategies which streamlines the unstructured information of the organization. Digitization is the process of converting information into a digital format. In this format, information is organized into discrete units of data (called bits) that can be separately addressed (usually in multiple-bit groups called bytes). This is the binary data that computers and many devices with computing capacity can process. Text and images can also be digitized.  Similarly digitization of audio and video presentations is also possible. Digitization process is also known as imaging or scanning and is the means of converting hard-copy, or non-digital, records into digital...