Management of Workplace Activities...

Management of Workplace Activities Workers are the employees of the organization who physically carry out the work at the workplace. To perform efficiently and in a professional manner workers need knowledge, capability, and many qualities and traits.  For doing the work at the workplace, workers work with various tools, equipments, instruments, implements and processes.  The performance of the organization depends on how efficient the workers are at their workplace. Further, healthy, well trained, knowledgeable, disciplined, motivated, safe, alert, honest, and hardworking workers manage their workplaces in a manner which make them more productive. The traits, which the workers need for efficiently managing the activities at the workplace, include teamwork, integrity, commitment, and work ethic. Workplace is the place where a worker performs his activities. There need to be dynamic alignment of workplace activities with the work environment for efficiency, peak performance, and reduction in the costs. In a way, what is workplace for a worker is very much similar to what is an organization for a management. The performance of the worker depends on how he manages his workplace activities. He is required to manage the workplace activities (Fig 1) ably, strongly, and proficiently to be productive. Workers who manage the workplace activities well make a difference in the workplace and have a voice, a say in how the work is done. Fig 1 Management of workplace activities A worker to be professional is to conduct himself with responsibility, accountability, and excellence. It means proper planning of the workplace activities along with communicating effectively and appropriately and always finding a way to be productive. It also means managing of available resources at the workplace efficiently. The worker is required to be ethical, team oriented, and to possess strong interpersonal and problem solving skills. Main...

Performance Management for Organizational Success...

Performance Management for Organizational Success Performance management in an organization includes activities which ensure that goals are consistently being met in an effective and efficient manner. It focuses on the performance of the organization, department, employees, or even the production processes which produces the product or service, as well as many other areas. It is also known as a process by which the organization aligns the resources, systems and employees to strategic objectives and priorities. An organization aspiring for success needs in place the process of performance management. Aims of the performance management in the organization are (i) to make the performance of the organization visible, (ii) to drive the management and the employees to take actions, and (iii) to provide timely feedback on the effect of the actions for taking corrective measures. Performance management highlights the visible performance gaps in the organization. It creates increased pressure on the management and the employees for improvement in the performance level. It identifies the areas of improvement in the organization. It helps the organization for sustaining the continuous improvement in quality, cost, safety, and in meeting the customer requirements. Performance management is a structured visual approach to monitoring of the organizational performance, highlighting issues and reacting to them in a timely manner. Performance management system is required in the organization for the purpose of meeting obligations to customers, employees, shareholders and other stakeholders. Collection and analyzing of data is an important necessity in the process of the performance management. Accuracy of the data for the performance indicators is necessary for the stimulation of the improvement activities in the organization. The data-improvement cycle is given below in Fig 1. Fig 1 Data improvement cycle Performance management is a tool to ensure effective management in the organization. It is the process...

Coordinating – A Management Function...

Coordinating – A Management Function  In every organization, different types of work are performed by various departments and work groups and no single department or work group on its own can be expected to achieve the goals of the organization as a whole. Hence, it becomes essential that the activities of different departments and work groups of the organization are harmonized. This function of management is known as ‘coordinating’ function. It ensures unity of action among individuals, work groups and departments, and brings harmony in carrying out the different activities and tasks so as to achieve the organizational goals efficiently. The concept of coordinating always applies to group efforts. There is no need for coordination when only single individual is working. In other words, coordinating function is the orderly arrangement of individual and group efforts to provide unity of action in the pursuit of a common goal. In an organization, all the departments must operate in an integrated manner so that the organizational goals are duly achieved. Coordinating function involves synchronization of different efforts of the various departments so that the planned objectives are achieved with minimum conflict. The significance of coordinating as a function of management mainly arises from the fact that work performed by different departments and groups form integral part of the total work for which the organization exists. Without harmonized effort or unity of action, achievement of goals in some departments may run counter to that of the other departments, or the timing of achievements may not match properly. The coordinating function of the management prevents overlapping and conflict so that the unity of action is achieved. Coordinating function of the management consists of inter-relating the various parts of the work as well as the work of different departments. It...

Organizing – A Management Function...

Organizing – A Management Function Organizing is the function of management which follows planning. It is the process of establishing orderly uses for all resources within the management system of the organization. It is a function in which the synchronization and combination of human, physical, financial, and information resources takes place for the achievement of the results. Organizing function is essential because it facilitates administration as well as the functioning of the organization. According to Louis A. Allen, “Organisation is the process of identifying and grouping of the works to be performed, defining and delegating responsibility and authority and establishing relationships for the purpose of enabling people to work most efficiently”. According to Chester Barnard, “Organizing is a function by which the concern is able to define the role positions, the jobs related and the co-ordination between authority and responsibility”. Organizing is the next important function of management after the planning. In case of planning the management decides what is to be done in future. In case of organizing, it decides on ways and means through which it becomes easier to achieve what has been planned. Hence, organizing refers to the following process. Identifying and grouping of the work to be performed. Defining and determining responsibility and authority for each job position. Establishing relationship among various job positions. Determining detailed rules and regulations of working for individuals and groups in organization. Organizing creates and maintains rational relationships between human, material, financial, and information resources by indicating which resources are to be used for the specified activities and also when, where, and how they are to be used. The organizing function leads to an organizational structure which defines precisely the authorities and the responsibilities. Organization structure is the pattern of relationships among various components or parts of...

Planning – A Management Function...

Planning – A Management Function In the world of management, planning is a very important function since it is the first of the basic functions of management which are planning, organizing, directing, coordinating and controlling. It is often being thought that planning is the most fundamental of the managerial functions since all other functions stem from the planning function. Planning prepares organizations for tomorrow by assessing today what an organization wants to accomplish and how it will go about achieving that goal. Through planning, management decides the best alternative among others to perform different managerial functions in order to achieve predetermined goals. Without setting a goal to be reached and lines of action to be followed, there is nothing to organize, to direct, to coordinate and to control in the organization. However this should not lead one to hold the view that planning is an isolated activity required in the beginning only. On the other hand, it is a continuous and unending process to keep the organization on the path of progress while other management functions are also performed simultaneously. Planning is nothing but looking ahead and preparing the organization for the future course of actions which need to be followed. It is a preparatory step and consists of chalking out an activity plan for doing the things in an orderly manner for the achievement of the desired targets and objectives. It is a mental predisposition to think before acting and to act in the light of facts rather than guesses. It is a detailed programme regarding future course of action. It is a systematic activity which determines why an action is needed, what is to done, who has to carry out the action, how it is to be done and when to be done....