Coordinating – A Management Function...

Coordinating – A Management Function  In every organization, different types of work are performed by various departments and work groups and no single department or work group on its own can be expected to achieve the goals of the organization as a whole. Hence, it becomes essential that the activities of different departments and work groups of the organization are harmonized. This function of management is known as ‘coordinating’ function. It ensures unity of action among individuals, work groups and departments, and brings harmony in carrying out the different activities and tasks so as to achieve the organizational goals efficiently. The concept of coordinating always applies to group efforts. There is no need for coordination when only single individual is working. In other words, coordinating function is the orderly arrangement of individual and group efforts to provide unity of action in the pursuit of a common goal. In an organization, all the departments must operate in an integrated manner so that the organizational goals are duly achieved. Coordinating function involves synchronization of different efforts of the various departments so that the planned objectives are achieved with minimum conflict. The significance of coordinating as a function of management mainly arises from the fact that work performed by different departments and groups form integral part of the total work for which the organization exists. Without harmonized effort or unity of action, achievement of goals in some departments may run counter to that of the other departments, or the timing of achievements may not match properly. The coordinating function of the management prevents overlapping and conflict so that the unity of action is achieved. Coordinating function of the management consists of inter-relating the various parts of the work as well as the work of different departments. It...

Organizing – A Management Function...

Organizing – A Management Function Organizing is the function of management which follows planning. It is the process of establishing orderly uses for all resources within the management system of the organization. It is a function in which the synchronization and combination of human, physical, financial, and information resources takes place for the achievement of the results. Organizing function is essential because it facilitates administration as well as the functioning of the organization. According to Louis A. Allen, “Organisation is the process of identifying and grouping of the works to be performed, defining and delegating responsibility and authority and establishing relationships for the purpose of enabling people to work most efficiently”. According to Chester Barnard, “Organizing is a function by which the concern is able to define the role positions, the jobs related and the co-ordination between authority and responsibility”. Organizing is the next important function of management after the planning. In case of planning the management decides what is to be done in future. In case of organizing, it decides on ways and means through which it becomes easier to achieve what has been planned. Hence, organizing refers to the following process. Identifying and grouping of the work to be performed. Defining and determining responsibility and authority for each job position. Establishing relationship among various job positions. Determining detailed rules and regulations of working for individuals and groups in organization. Organizing creates and maintains rational relationships between human, material, financial, and information resources by indicating which resources are to be used for the specified activities and also when, where, and how they are to be used. The organizing function leads to an organizational structure which defines precisely the authorities and the responsibilities. Organization structure is the pattern of relationships among various components or parts of...

Functions of Management...

Functions of Management Management is the process of directing resources in an efficient and effective manner towards the accomplishment of the organizational objectives. It is described as a social process involving responsibility for economical and effective planning and regulation of operation of the organization for the fulfilment of the given purposes. It is a dynamic process consisting of various elements and activities. These activities are different from operative functions like marketing, finance, purchase etc. Rather these activities are common to each and every manger irrespective of his level or status. Various management experts have defined management. Some of the definitions of these experts are given below. “Management is the development of people and not the direction of things. Management is the personnel administration.” – Lawrence A. Apply “The art of getting things done through people”- Marry Parker Follet “Management is the art of getting things done through and with the people in formally organised groups.” – Horold Kanontz “To manage is to forecast and plan, to organise, to command, to co-ordinate and to control.” – Henry Fayol “Management is a distinct process consisting of planning, organising, activating and controlling to determine and accomplish the objectives by the use of people and resources.” – G.R. Terry “Management is simply the process of decision making and control over the action of human beings for the express purpose of attaining pre-determined goals.” – Stanley Vance Activity of the management is carried out for fulfilling its responsibilities for achievement of the organizational objectives by pursuing different functions of the management.  Different management experts have broken down, listed and explained these functions. The number of broken down functions by different management experts varies. Some have listed four, some have listed five and some even more than five.  However the...