Tender Technical Specification and its Contents...

Tender Technical Specification and its Contents Tender documents are prepared for the purpose of procuring materials, production unit, services, or site activities. They are used for calling the bids. A tender document (Fig 1) usually consists of three parts, namely (i) notice inviting tender, (ii) commercial specification, and (iii) technical specification. Fig 1 Components of tender document Technical specification is that part of the tender documents which provides to the bidder technical details of the materials, plant and equipment, services, or site activities which the bidder is to supply if he becomes a successful bidder. In case a plant unit is to be procured, then the technical specification is very complex since all the four types of procurements get combined into one specification. Technical specification becomes contract technical specification after incorporating the changes agreed with the bidder during the tender negotiations. The technical specification is the most important section of the tender document, both for the purchasing organization as well as for the bidders, since it is the specification which sets out precisely what characteristics are required from the materials, plant and equipment, services, or site activities being sought by the purchasing organization. Technical specification is a comprehensive document which clearly, accurately and completely describes in detail what the purchasing organization wants successful bidder to supply. A clear, accurate and complete specification is the foundation of any purchase, and ensures the best chance of getting what the purchasing organization wants. Whether the purchase is for a small simple item, or a large complex plant, or the activities to be performed at the construction site, the technical specification needs to clearly outline the requirements to the bidder. Technical specification has five mandatory requirements mainly (i) title of the specification, (ii) scope, (iii) statement of requirements, (iv) requirement for...